Office of the City Administrative Officer
Employee Relations
The Employee Relations Division of the Office of the City Administrative Officer (CAO) serves as the central hub for labor relations and workforce management for the City of Los Angeles. Tasked with representing the City in formal labor negotiations, the Division provides and maintains critical resources for both management and staff, including Memoranda of Understanding (MOU) with various labor organizations and updated salary range tables, as listed below. This page also provides links to essential administrative tools and forms for Family and Medical Leave (FML), retirement incentive programs, and specialized hiring requests, ensuring a structured and transparent relationship between the City and its diverse workforce.
Memoranda of Understanding (MOUs) and Salary Information
- Memoranda of Understanding (MOUs)
Formal collective bargaining agreements between the City and recognized employee organizations (unions). MOUs specify wages, hours, benefits, and working conditions for represented classifications. - Range 12 Steps
A salary step table for classifications assigned to a 12-step range, showing the hourly, biweekly, and annual salary rates for each step in the City’s 12-step salary range structure. - Range 15 Steps
A salary step table for classifications assigned to a 15-step range, showing the hourly, biweekly, and annual salary rates for each step in the City’s 15-step salary range structure. - Class Title / MOU Table and General Manager Salary Ranges
A table showing each City classification, its assigned MOU or salary ordinance for non-represented classifications, and the salary scales assigned to General Manager positions.
Administrative Requests
- Advanced Step Hiring
An online form for the submission of an Advanced Step Hiring request, which is the placement of an employee upon initial appointment to City service above a starting step assigned to the classificaiton (pursuant to Los Angeles Administrative Code Section 4.90). - Car Allowance - General Managers and Elected Officials Form
An online form to request an automobile allowance for General Managers and Elected Officials in lieu of the issuance of a City vehicle (pursuant to Los Angeles Administrative Code Section 4.236). - City of Los Angeles Retirement Incentive Program (MOU 24)
RIP - CAO CityForms
A centralized collection of commonly used administrative forms issued by the Office of the City Administrative Officer.
Family and Medical Leave Forms
- FML Calendar Calculator With CTO Charged Against FML (Excel)
Tracking tool used to calculate Family and Medical Leave (FML) usage when Compensatory Time Off (CTO) is being deducted from the employee's FML entitlement. - FML Calendar Calculator With CTO NOT Charged Against FML (Excel)
Tacking tool used to calculate Family and Medical Leave (FML) usage when Compensatory Time Off (CTO) is NOT being deducted from the employee's FML entitlement. - Form Gen. 191:Employee Request for Family or Medical Leave
The City's offical form for employees to request leave associated with the Family and Medical Leave Aact or California Family Rights Act or other qualifying family or medical leave. - Form Gen. 192:Employer Response Request for Family/Medical Leave & Employer Notice of Eligibilitiy and Designation of Family/Medical Leave
The City’s official form for notifying employees of their Family or Medical Leave eligibility and documenting the City’s designation of the leave. - Form Gen. 193:Certification of Health Care Provider
Medical certification form used to document an employee’s or their family member’s serious health condition, provide information on the medical need for leave, and support the determination of eligibility for family or medical leave. - Notice: Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave
CRD-100-21 (English) - Calif. Family Rights Act (CFRA) and Pregnancy Disability Leave (PDL) rights and obligations. To be made available to employees by posting, including in an employee handbook, distributing annually, or providing to pregnant employees (include with Form Gen. 191 and/or Form Gen. 192 for PDL absences). - Notice: Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave (Spanish)
CRD-100-21s (Spanish) - Calif. Family Rights Act (CFRA) Pregnancy Disability Leave (PDL) rights and obligations. To be made available to Spanish speaking employees by posting (bulletin board or electronic), including in an employee handbook, distributing annually (electronic mail acceptable), or providing to pregnant employees (include with Form Gen. 191 and/or Form Gen. 192 for PDL absences). - Notice: Your Rights and Obligations as a Pregnant Employee
CRD-E09P-ENG (English) - Calif. Dept. of Fair Employment and Housing summary of rights and obligations for pregnant employees. To be made available to employees by posting, including in an employee handbook, distributing annually, or providing to pregnant employees (include with Form Gen. 191 and/or Form Gen. 192 for PDL absences). - Notice: Your Rights and Obligations as a Pregnant Employee (Spanish)
CRD-E09P-SP (Spanish) - Calif. Dept. of Fair Employment and Housing summary of rights and obligations for pregnant employees. To be made available to Spanish speaking employees by posting (bulletin board or electronic), including in an employee handbook, distributing annually (electronic mail acceptable), or providing to pregnant employees (include with Form Gen. 191 and/or Form Gen. 192 for PDL absences). - WH-384:Certification of Qualifiying Exigency for Military Family Leave (Family and Medical Leave Act)
Federal and City-required certification for employees requesting family or medical leave related to qualifying military exigencies. - WH-385:Certification for Serious Injury or Illness Covered Servicemember for Military Family Leave (Family and Medical Leave Act)
Federal and City-required certification for employees requesting military caregiver leave for a current servicemember. - WH-835V:Certification for Serious Injury or Illness of a Veteran for Wage and Hour Division Military Caregiver Leave (Family and Medical Leave Act)
Federal and City-required certification for employees requesting military caregiver leave for a veteran.
Employee Relations Bulletins and Miscellaneous Documents
- Employee Relations BulletinsA repository of official bulletins issued by the CAO’s Employee Relations Division, providing authoritative guidance on labor relations matters, including policy updates, procedural instructions, and interpretations that affect City employment practices.
- Holding in Abeyance the Layoff Process for Employees in Substitute Authority PositionsA directive temporarily pausing layoff actions for employees in substitute authority positions represented by EAA (MOUs 01, 19, 20, and 21) and for civilian positions within the Los Angeles Police Department.
- Letter of Agreement Between the Los Angeles Policy Protective League and the City of Los Angeles Voluntary Overtime BankThe formal agreement between the Los Angeles Police Protective League and the City establishing the Voluntary Overtime Bank program, which allows sworn LAPD officers to bank or donate overtime hours for designated uses.
- Voluntary Overtime BankProgram details and administrative guidance for the Voluntary Overtime Bank, including eligibility and usage rules.
- VOB One-Time Transfer Application