Page 355 - FY 2021-22 Blue Book Volume 2

CAPITAL AND TECHNOLOGY IMPROVEMENT

EXPENDITURE PROGRAM

BASIS FOR THE PROPOSED BUDGET

TECHNOLOGY

The 2021-22 Proposed Budget for the Technology Capital and Technology Improvement Expenditure Program
(CTIEP) is as follows:

General Special Total Total
Fund Funds Budget MICLA Program
2021-22 Proposed $ 40,615,046 $ 2,757,460 $ 43,372,506 $ 3,634,158 $ 47,006,664
Budget*

*2021-22 represents the first year technology infrastructure projects are included in the annual CTIEP, and therefore no prior year budget amounts
are available.

On May 3, 2020, the City Council and Mayor adopted a revision to the City’s Financial Policies, which added
technology infrastructure as a component of the City’s Capital and Technology Improvement Policy, formerly the
Capital Improvement Policy (C.F. 19-1353). The 2021-22 Proposed Budget represents the first year technology
infrastructure is incorporated and budgeted within the CTIEP. Unlike Municipal Facilities, Physical Plant, and Clean
Water projects, which are budgeted centrally, technology projects are budgeted within the individual department
that administers the project and are summarized herein.

To be included within the Technology CTIEP a technology project must represent a significant investment in
technology infrastructure, including major technology systems. Unlike the other components of the CTIEP, which
represent physical and tangible infrastructure such as sewer systems, buildings, and streets, technology
infrastructure is not necessarily physical. Physical technology projects such as the replacement or installation of
radio towers, network equipment, and fiber optic infrastructure are included in the Technology CTIEP. Technology
CTIEP projects can also include the upgrade, replacement, or new implementation of systems such as the Human
Resources and Payroll (HRP) System, for which significant investments are in software or cloud-hosted applications
that do not always have a physical component. Typically, a technology project must have a total estimated cost of
$1 million to be included in the Technology CTIEP unless the project is determined to have a significant Citywide
impact. Expenditures for routine maintenance and the replacement of personal computer equipment are not eligible
for inclusion in the Technology CTIEP.

Significant technology projects budgeted in the 2021-22 CTIEP include:
 Funding of $5 million for Citywide digital inclusion initiatives;

 Funding of $3.3 million for the replacement of all 36 nodes that comprise the City’s fiber optic network;
 Funding of $15.2 million for the third and final year of implementation of the HRP, which will replace the
City’s 20-year-old current payroll application, PaySR, and provide significant enhancements in human
resources and payroll processing;
 Funding of $4.3 million for infrastructure upgrades of radio towers that support Police and Fire radio
communications, including 9-1-1 dispatch; and,
 Funding of $3.1 million, which represents the second year of funding for the estimated total $15.1 million
project, for the upgrade of the Fire Department’s radio system and replacement of all of the dispatch
consoles at the primary and backup dispatch centers.

All items are funded by the General Fund unless otherwise noted in the descriptions on the following pages.

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