Page 117 - 2020-21 Budget Summary

FOOTNOTES

1. "Special I" cultural services are distributed throughout the City of Los Angeles. All "Special Appropriations I" awarded
should be recommended through the Peer Panel/Allocations Committee Review Process. The General Manager will submit
the list of approved items to the Controller along with its submission of its Expenditure Plan in July each year.
The inclusion of items in the "Special Appropriations I" portion of the Cultural Affairs Budget shall, at the time of final action
on the Budget, constitute an instruction to the Department to draft the appropriate contracts. The General Manager is
authorized and directed to execute such contracts on behalf of the City, provided that the fund has achieved expected
revenue projections. Interim appropriations to the "Special Appropriations I" portion of the Cultural Affairs Department
budget are directed to be handled in a like manner. In view of the nature of Special I cultural services, when a contract is
required, it is deemed more feasible to contract for services than to use City employees on a temporary basis. The
Department will submit a report to the Controller every four months listing the contractors and amounts, for awards which
are determined on quarterly deadlines.

2. The "Special Appropriations II" and "Special Appropriations III" portions of the Cultural Affairs Budget shall, at the time of
final action on the Budget, constitute an instruction to the General Manager to draft any necessary and appropriate
contracts and to submit those for review and approval in conjunction with Executive Directive No. 3. The General Manager
is authorized and directed to execute such contracts and, subject to the prior review and approval by the City Attorney as to
form and legality, to expend the funds authorized for presentation of the identified events upon proper demand to the
Controller and in cooperation with other participating City departments and agencies. If the total funds to be expended for a
Special II or Special III cultural service exceed 125 percent of the appropriation, or if the type of service is to be changed,
the General Manager shall obtain additional authority from the Mayor and City Council before proceeding. Interim
appropriations to the "Special Appropriations II" portion of the Budget are directed to be handled in a like manner. In view of
the nature of Special II and Special III cultural services, when a contract is required, it is more feasible to contract for
services than to use City employees on a temporary basis.
3. For each project contained within the Special Appropriations I, Special Appropriations II and Special Appropriations III
categories, the General Manager shall provide to Council a quarterly report detailing, by line item, all expenditures including
the amount originally appropriated, the balance remaining, and in the quarter it becomes available, final close-out
information to provide a consistent reporting format for all Special-funded Department-sponsored activities.
4. Art instruction programs conducted by the Cultural Affairs Department are to be limited to residents of the City of Los
Angeles.

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